Bookkeeping

Accounts Receivable:

• Cash receipts ENTERED ONLY.
• Prepare and mail invoices to customers.
• Prepare, notarize and mail payment applications to sub-contractors.
• Prepare and mail monthly statements to customers.
• Collect, post and deposit paymets from customers.
• Prepare collection letters.
• Make collection calls.
• Prepare State Sales Tax Return quarterly.

Accounts Payable:

• Cash disbursements ENTERED ONLY.
• Match invoices from vendors/suppliers with delivery tickets or purchase orders.
• Verify and calculate monthly billing amounts for pay applications.
• Prepare and mail checks to vendors/suppliers.
• Maintain log of Notice to Owners on projects.
• Prepare and acquire Release of Lien Waivers to satisfy NTOs.
• Reconcile monthly statements from vendors/suppliers.
• Prepare and mail 1099 Forms yearly.
• Prepare and mail 1096 Form to IRS yearly.

General Ledger:

• Reconcile General Ledger accounts monthly.
• Prepare any Journal Entries needed monthly.
• Close out Job Cost to General Ledger accounts monthly.

Payroll:

• Process payroll weekly, bi-weekly, or monthly.
• Prepare and mail checks to employees or process direct deposit into employee bank accounts.
• Make Federal Tax (941) payments.
• Maintain log of vacation/sick/personal time used per employee.
• Prepare Federal Unemployment Tax Return (940) quarterly.
• Prepare State Unemployment Tax Return (UCT-6) quarterly.
• Prepare Federal Income Tax Return (941) quarterly.
• Prepare and mail W-2 Forms to employees yearly.
• Prepare and mail W-3 Form to IRS yearly.

Monthly Activities:

• Reconcile company bank statements.
• Prepare Balance Sheet and Income Statement.

Yearly Activities:

• Prepare Year-End binder for CPA.
• Organize and manage yearly audit by outside source.